As a business owner and understanding that today technology is present in much of everyday life, you need to seriously consider the accounting software you will use for your business. In addition to allowing you to guarantee speed, accuracy and more efficient accounting operations, it represents a notable decrease in the workload that you must assume on a daily basis.
However, the choice of accounting software is not simple. Currently, it is possible to find various offers on the market. So, when choosing between one solution or another, you should follow these recommendations.
Find a complete solution
Since immediacy is currently one of the premises of any business, it is essential that the accounting system you choose operates in the cloud. This, in addition to saving on storage systems, will allow you (or your accountant) to access your accounting information from anywhere in the world.
But, beyond that, you need to consider a complete and powerful software. You do not need a package just to keep your small business accounts, but to optimise the provision of multiple accounting, tax, financial, and personnel services. Therefore, it is necessary that you sit down with your workers and – together – make a flow chart that contemplates all the tasks they perform. Based on this, start looking for a program that allows you to automate most of them.
Expert central London accountants recommend looking for an accounting solution equipped with the greatest possible number of functions, which allows:
- The maximum elimination of manual data entries, to reduce entry errors and the duplication or omission of important information.
- The online and real-time access to accounting information, to reduce the number of face-to-face meetings with accounting staff, and the risks of data management in storage devices.
This can free you from a huge workload, giving you more space to focus on finding new business opportunities and allows you to make quicker and better-informed financial decisions in relation to your business.
Make sure you have true integration between modules
It is recommended that you ensure that you have a good integration between its different modules. You can verify this, for example, if when changing a voucher, the change is immediately reflected in the respective books where they should appear. Does your current accounting software do this?
Choose the provider that offers you the best support
Handling accounting software is not complicated. However, and as with any computer program, it takes time to master it, although difficult contingencies may arise at any time. In addition, it is still only a tool that helps you simplify your work, but it does not replace the functions of the accountant, such as analysis and interpretation of data. However, you need access to experts in the software, ready to help you with any inconvenience when it is necessary.
Find a friendly and easy-to-use solution
The most powerful accounting software is still useless if you and your staff do not know how it works. The best solution is not the one with the most complex interface and applications that are difficult to use. Experience has shown that good computer tools are characterised by being intuitive, friendly and easy to adapt.
Some providers offer free trials for specific periods of time or show the functioning of their tools through video tutorials. Choose a program that offers the best results with the minimum of operational complexity.
Take into account the current regulations
The best accounting programs operate according to the regulations in force in your country and its tax system. Make sure it guarantees updates each time the authorities change the rules in this regard.
Evaluate the reputation of your provider
Investigate the trajectory of the provider, the countries in which it has a presence, the clients it has, its reputation, etc. Take some time to review the company offering the software to see if it is reliable or not.
Do not forget security
Your accounting information is very important. Therefore, the software you choose to manage it must have high-security standards, such as the encryption of internal data without loss of performance and the possibility of generating backup copies.
It is important that your accounting software allows you to import and export the system’s master data, at least, to Excel. After all, it is the most used program to manage data. However, it does not hurt to allow you to export HTML, XML, PDF or TXT reports, to offer added value.
As with any type of purchase you make, in the case of accounting software, you have to evaluate several options and not simply opt for the first one that is presented to you.